Volunteering is a fun way to meet other parents and to watch your child perform while keeping busy with your own peers. A number of volunteer positions [both on and off the hill] are available that best suit your interests and abilities. The volunteer coordinator will help match your talents and availability with the club needs and in so doing will track your volunteer time to ensure that all members are contributing equitably.
The weekend before the race is usually a safety setup weekend. Parents are requested to help put up the safety nets. We organize into crews of typically four to six lead by a more experienced parent. Unless otherwise announced we meet at the race shack at 9 a.m. on set up days. At the same time, there are inside jobs for volunteers that include getting the race office in order, preparing start lists and programs, sorting prizes and arranging other administration items.
Volunteers on [and sometimes before] race day are organized by crews or groups. Sign up takes place several weeks before the race and will be announced through the WSC eNews.
The following descriptions should give you a better idea of the volunteer opportunities. However if you aren't sure of the best position to take, please contact the WSC alpine chair at firstname.lastname@example.org
Under the direction of the chief of course, the course crew is responsible for the preparation of the course and its maintenance throughout the race. This requires being responsible for the course marking, including direction marking and marking pole positions as well as providing the course setter with assistance and all the necessary equipment in order to be productive. The course crews also takes care of the preparation of the start and finish areas and make sure the course is well prepared and maintained while the race is underway. Some members of the course crew are positioned in key places along the course and use rakes and shovels to ensure the course is kept in good condition. Other members of the course crew are positioned at the top of the course and used to run equipment down to places where it may be required during the race. Yet other members of the course crew may act as slippers in which they side-slip the course to minimize the ruts and berms.
A gate judge is responsible for judging the passage of each competitor through the gates and deciding whether the passage is correct. Gate judges should have completed their Level 1 Official's course so they are aware of the rules concerning correct passage. Gate judges are assigned a certain number of gates to watch by the chief of gates. They stand to the side of the course and watch each competitor pass through their designated gates. If a competitor does not have the correct passage through the gates the gate judge marks this down on a gate judge card.
The start area is overseen by the start referee [who must be a Level 2 Official]. Volunteer positions at the start include the starter, assistant starter(s), a manual hand timer, and a hand time recorder. The starter wears a headset and is in communication with timing. The race is started on the signal from the starter. The assistant starter organizes the racers according to their start order. The manual timers work in pairs using a stopwatch and a recording sheet to record a manual time at which each racer starts. This forms a backup time for all the electronic timing system. The assistant starter and manual timers are appropriate volunteer positions for inexperienced volunteers.
The finish area is overseen by the finish referee. The finish crew consists of the finish spotter, a manual hand timer, and a hand time recorder, scoreboard operator, and bib collector. The finish spotter has a headset and informs timing of the bib number of races as they cross the finish line. The manual timers, as with start manual timers, work in pairs using a stopwatch and a recording sheet to record a manual time at which each racer finishes. The volunteer on scoreboard is responsible for displaying results. He or she manually records these times on the scoreboard so the racers can quickly see their times. The bib collector collects the bibs from racers after their final race. The finish spotter, two manual timers, scoreboard, and bib collector are appropriate volunteer positions for inexperienced volunteers.
Under the supervision of the Chief of Timing, the timing crew is responsible for the electronic timing systems of the race. There are usually two independent electronic timing systems. Each requires two pairs of wire to be in place from the start to the finish to carry both the timing signal and communications between the areas; the start wand, finish beam, and a timing unit to receive and process the start and finish signals. Regardless of how the system is set up, the principles of timing are the same. The starter gives the start signal. When the racer opens the start wand, the circuit is broken and the start signal is sent to the timing machine. When the racer breaks the light beam at the finish the circuit is again broken and the finish signal is sent to the machine which calculates the elapsed time of the racer and prints it out. Members of the timing crew work together as a team to ensure the systems are in place and functioning correctly. Any volunteers with electrical know how would be welcomed as part of this team.
Overseen by the Chief of Administration - also known as the Race Secretary - the Race Office takes care of the considerable amount of paperwork that a race inevitably requires. This includes sending the race notice, taking minutes at all race committee meetings, Jury meetings and Team Captain's meetings, handling all correspondence, receiving all entries and race entry fees, preparing the draw cards, preparing start lists, distributing and collecting bibs as well as giving out information. The Race Office is also responsible for the preparation and the distribution of the results. The Race Office is an appropriate place for volunteers who do not wish to be outside for the duration of the race and have excellent organizational and administrative skills.
All volunteers are supplied with a lunch. Thus volunteers are needed to prepare these lunches ahead of time. In addition, most races include a social function to thank all the volunteers. Volunteers are needed to help organize the socials. This is a great volunteer position for individuals who do not wish to be or cannot be on the hill and perhaps have other commitments such as younger children.
It's time to start looking forward to snow again!
Westcastle Ski Club offers multiple programs for all skill levels all season long.
Reserve your spot today and lets make this season memorable!
Westcastle Ski Club is lucky to call Castle Mountain Resort our home mountain. The resort is a hidden gem located two and a half hours south-west of Calgary, or 30 minutes west of Pincher Creek, in Alberta's Rocky Mountains.
With its combination of advanced terrain, awesome snow conditions, un-crowded slopes and dedicated skiing families, Westcastle Ski Club is fortunate to partner with Castle Mountain Resort.